Member-driven organization, elections, and member vote on the MOU

Hello Sounders Community Trust members,

We have two exciting pieces of news to share with you today:

  1. We are pleased to announce the elections process that will transform this organization into a membership-run entity.
  2. Together with the Sounders Front Office we’ve arrived at a Memorandum of Understanding (MOU) that the SCT Board has voted to endorse which will govern how SCT works with the Sounders. Now we are asking all members to vote upon the MOU.

In related news, we are planning an Annual General Meeting to be hosted at the July 10th S2 game at Starfire. More details will follow about the General Meeting within the next two weeks.

First, elections. For the last 18 months we’ve been driving the SCT towards being member-run. While no one expected the hurdles we would need to overcome and remove, we’ve reached the point to transition from board-run to membership-based. This requires elections as well as other members of the SCT community to step forward as leaders.

Before we dig into how the election process will work, here is the initial structure of the membership-run organization, and the positions that members will be able to run for and vote upon:

As a member-run organization, the Board of Directors shall consist of two councils: the Executive Council and the Representative Council.

   The Executive Council shall consist of a President, Vice President, Secretary, Treasurer, and a Delegate to the United Soccer League’s Board of Governors (“Delegate”). With the exception of the Vice President, members of the Executive Council will be selected by an election open to all members of SCT. The Vice President shall be a member of the Representative Council and be selected by the Representative Council to serve as Vice President of the Executive Council.

President

  • Act as the official voice of the trust communicating the will of the member-body
  • Chair Executive Council meetings and any joint sessions of the Executive Council and Representative Council
  • Oversee the execution of operational directives approved by the Representative Council and member body

 Vice President

  • Elected from and by the Representative Council
  • Chair Representative Council meetings
  • Assume the duties of the President in his or her absence
  • Aid the execution of operational directives approved by the Representative Council and member body

Treasurer

  • Oversee the execution of the Trust’s annual budget set forth by the Representative Council
  • Chair the Representative Council Budget Committee
  • Advise the Joint Council on budgetary matters

Secretary

  • Assume the position of President of the Executive Council in the absence of both the sitting President and Vice President
  • Oversee the recording and posting of minutes of all Executive Council and Joint Council meetings

USL Board of Governors Position/ S2 Executive Board Position

  • Act as the SCT representative to the USL Board of Governors and S2 Executive Board
  • Aid the Executive Council in the execution of the will of the Representative Council and Member Body

Representative Council

  The Representative Council shall consist of nine members. Each member will be selected by an election open to members of a district, as defined below. Each member may only vote in the district to which he or she belongs. With the exception noted below, each representative must belong to the district he or she represents.

Each SCT member has been placed into a district based upon their S2 Season Ticket membership. Those members who are not season ticket members have been split evenly among districts 5-9.

  • District 1 shall consist of members of SCT who hold season tickets to S2 in Sections 102 and 103.
  • District 2 shall consist of members of SCT who hold season tickets to S2 in Section 104.
  • District 3 shall consist of members of SCT who hold season tickets to S2 in Sections 105, 203, and 204.
  • District 4 shall consist of members of SCT who hold season tickets to S2 in Section GA and any section not listed in Districts 1, 2, or 3.
  • Districts 5 through 9 shall consist of members of SCT who do not hold season tickets to S2.

Representative Council duties will include but are not limited to:

  • Creation of the formal opinion of the Trust,
  • Operational oversight of the Trust organization including annual budgeting, elections and charity work.

To achieve the transition to a membership-driven board, the elections will follow this process:

Elections shall take place from July 10th, 2016, to 11:59 PM PT on July 14th, 2016, as explained below.

  From June 23rd to July 7th, 11:59PM PT, individuals who wish to run for a position shall submit their intent to run for an office to SCT via contact@sounderscommunitytrust.org. The individual shall identify his or her name, the office for which he or she intends to run, and a maximum of a one hundred word statement regarding the candidate’s qualifications and desire to serve. A candidate may only run for one office. You can only nominate yourself, not other people. All nominations must be a member of the Sounders Community Trust. As soon as practicable after July 7th, SCT shall publish a list of qualified candidates on the SCT website at www.sounderscommunitytrust.org/2016elections. Candidates are invited to prepare a short speech at the Annual General Meeting on July 10th, if they wish.

  From July 10th to July 14th, members shall be able to vote in the election. SCT shall implement a method (or methods) so that members can vote in the election electronically. Each member will be provided with a unique link via email through which they can cast their vote(s). Each member shall be entitled to one vote for each President, Treasurer, Secretary, USL Board of Governors/S2 Executive Board position, and for the representative of his or her district on the Representative Council. In Districts 5 through 9, each member of that district shall be entitled to vote for one candidate; the five candidates receiving the most votes shall be the winners. For all other positions, the candidate receiving the highest number of votes cast shall be the winner. In the event of a tie, the race shall be decided by the flip of a coin. The candidate whose last name comes first in the alphabet shall be assigned heads. If no candidates run for a position, no election shall be conducted for that position. Write-in votes will not be accepted in any race.

  As soon as practicable after July 16th, SCT shall announce the results of the elections, including the number of votes cast for each position and the number of votes each candidate received. The winners of the election shall take office at 12:01 a.m. on July 20th or at 12:01 a.m. on the day following the announcement of winners, if the announcement is delayed until on or after July 20th. The existing SCT board will aid the new board during a transition period as necessary.

Finally, a lot of work has gone into formalizing the relationship between SCT and the Sounders Front Office. You will find the term sheet, which outlines a partial summary of the Memorandum of Understanding (MOU) at http://www.sounderscommunitytrust.org/mousummary/. The MOU is the cornerstone of the relationship between our organization and the Sounders Front Office.

At the Annual General Meeting, scheduled for July 10th at the S2 match, printed copies of the entire MOU will be available for review. This is the opportunity to review the full text of the agreement.

Beginning on July 10th and ending on July 14th at 11:59PM PT, each member is asked to vote either “accept” or “decline” on the MOU. Majority vote will determine if the MOU is accepted or declined. The SCT Board voted to endorse the MOU and our advice is to vote “accept” so that the SCT can move forward.

The three essential steps for you are:

  1. Nominate yourself for an open position listed above by emailing contact@sounderscommunitytrust.org, if interested.
  2. Check www.sounderscommunitytrus.org/2016elections after July 7 for a list of candidates.
  3. Vote beginning July 10 for representatives and to accept/decline the MOU.

Keep checking your email over the coming month.

Sincerely,

The Sounders Community Trust Board